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wiki:systers:faq:professhers

ProfessHers Email List: Frequently Asked Questions

This is the administrative FAQ for the ProfessHers mailing list. It was last updated October 31, 2016. Send comments to Her professhers-keeper@systers.org

Table of Contents

[1.0] Who is the ProfessHers community?

We are a community of women faculty members in computer science, computer engineering, and information technology.

[1.1] I am not a faculty member. Can I join ProfessHers?

ProfessHers is only for faculty members. There are related mailing lists that are open to other types of computing researchers, including industry researchers and graduate students. See 1.2 for a discussion of related lists.

[1.2] How does the list compare with Systers and ResearcHers, as well as other lists for academic women?

Systers is a list for women in computer science and issues covered must be related to women and technology. ResearcHers is for women computer science researchers to discuss issues related to their careers as researchers and as women. There is some overlap between ProfessHers and ResearcHers. The intent is that ProfessHers covers issues of a more strictly academic nature, while ResearcHers focuses more on issues arising from womens’ careers as researchers. Eligible women are encouraged to join both lists (ResearcHers has been low volume and ProfessHers is expected to be as well).

There are also related mailing lists. There are several sibling lists of interest to junior faculty women (Pretenures), and for women seeking and starting PhD-level jobs (Phdjobhunthers). Further information about these lists can be found at their web pages. There is also the sisters-mentoring list (previously known as sisters-academia), a moderated mailing list of very limited traffic which provides mentoring to Ph.D. students and faculty members (particularly junior faculty) in computer science, computer engineering, or information technology; see CRA-W Mailing Lists for further information.

[2.0] What are appropriate postings?

Postings should be about issues related to us as women and academics.

[2.1] What about job ads?

No job ads should be posted to ProfessHers. The one exception is ads for senior positions that would be of wide interest; it is probably best to pass such ads to the list moderator, professhers-keeper@systers.org

[2.2] What are the expectations regarding confidentiality?

Postings to the list are presumed to be confidential and are not to be forwarded without the explicit permission of the poster. The moderator will do what is possible to maintain list confidentiality (e.g., removing people from the list if she becomes aware that they have violated this confidentiality). People shouldn’t trust mailing lists to be confidential. If an issue is very sensitive, it should be sent to the list moderator with a request that it be posted anonymously.

[2.3] What about anonymous postings?

The list moderator will do anonymous postings for list members; she is professhers-keeper@systers.org. When a list member asks the moderator to post a message anonymously, the list moderator should work with the member to get an appropriately anonymized version of the message out to the list.

[3.0] How do I post a message to ProfessHers?

To post to ProfessHers, send mail to professhers+new@systers.org. If you get a reply saying ProfessHers does not recognize you as a member of ProfessHers, see Section [6].

[3.1] How do I reply to a message sent to ProfessHers?

You need to decide whether to reply to only the sender or to the sender and the list. If you use your mailer’s reply command, your message will go only to the sender. If you use Reply-all (sometimes called “Wide Reply”), it will go to the list.

You will notice that the reply to the list goes to something like professhers+topic@systers.org. Each conversation in ProfessHers is assigned a topic word, and individual ProfessHer can opt in and out of individual conversations. (See Section [7] for more information.) For that reason, please do NOT use Reply to start a new conversation. ProfessHers who were not interested in the previous conversation will not receive your message, and those who are not interested in your converation will have to receive all the responses sent to your conversation if they want to continue to receive messages sent about the previous conversation. Please use the conversation system as it was intended.

[4.0] How do I unsubscribe from ProfessHers?

To stop getting messages from ProfessHers, you can either remove yourself entirely or stay part of ProfessHers and turn off message delivery. The details are described below.

Option 1: Use the web to remove yourself from ProfessHers.

  1. Log on to professhers at http://www.systers.org/mailman/listinfo/professhers#subscribers. Enter the email address where you receive your ProfessHers mail in the text box at the very bottom of the page.
  2. Click on the “Unsubscribe or edit options” button to the right of the text box.
  3. On the next page, click the Unsubscribe button. You will be sent a confirmation email to the address where you receive your ProfessHers mail (to prevent someone from unsubscribing you without your knowledge). You are not unsubscribed until you respond to that email. Usually, just replying to the message is enough. Do it quickly — the confirmation code expires in a few days, and you will have to start over again.
  4. If you can no longer access the mail sent to the address where you receive ProfessHers mail, enter your password and click Login on this page. On the next page, you will see a section called “Unsubscribing from ProfessHers”. Check the box marked “Yes, I really want to unsubscribe” and then click on the Unsubscribe button. No confirmation will be required.
  5. If you can’t remember your password, and you can’t have it sent to you at the address where you receive your ProfessHers mail, send mail to userhelp@systers.org, explaining the situation and telling them your name and the email address where you believe your receive ProfessHers mail. We will manually unsubscribe you.

Option 2 : Change your profile via the web so that mail delivery is disabled. This is a good way to stop mail temporarily, e.g., when you go on vacation.

  1. Log on at http://www.systers.org/mailman/listinfo/professhers#subscribers. Enter the email address where you receive your ProfessHers mail in the text box at the very bottom of the page.
  2. Click on the “Unsubscribe or edit options” button to the right of the text box.
  3. On the next page, enter your password and click Login. If you have forgotten your password, click Remind to have a password reminder sent to you.
  4. On the next page, scroll down to the section called Your Subscription Options; the first one should be Mail Delivery. Check the Disabled radio button.
  5. Scroll down to the very bottom of the page, and click on the “Submit My Changes ” button.
  6. Don’t forget to reverse this process when you want to start getting ProfessHers mail again.

[4.1] How do I temporarily turn ProfessHers mail off (“nomail”) or on?

See option [2] in the previous section. (Just above this)

[5.0] How do I continue getting ProfessHers mail when my email address changes?

  1. Log on at http://www.systers.org/mailman/listinfo/professhers#subscribers. Enter the email address where you receive your ProfessHers mail in the text box at the very bottom of the page.
  2. Click on the “Unsubscribe or edit options” button to the right of the text box.
  3. On the next page, enter your password and click Login. If you have forgotten your password, click Remind to have a password reminder sent to the email address where you receive your ProfessHers mail.
  4. Scroll down to the very bottom of the page to the “Changing your ProfessHers membership information” section. Enter your new email address in the text box next to “New address” and in the text box next to “Again to confirm”. Then click on the “Change My Address and Name” button.

[6.0] When I try to post to ProfessHers, it says I’m not a member. How do I fix that?

ProfessHers uses your email address to determine whether you are a ProfessHers member. If for some reason it is not recognizing your email address, it is most likely because you are posting from a different address than the email address where you receive your ProfessHers mail.

Option 1: Change your email address to the email address you are sending from

First, make sure that the return address in your email is exactly the same as the email address listed as your primary address in ProfessHers. Sometimes your mail client provides a slightly different outgoing address — e.g. name@cs.uni.edu and name@uni.edu may go to the same place, but Mailman won’t recognize them as the same. You may have to send yourself a message and check the From: line to find out exactly what return address you are sending out. If they disagree, you may want to change your primary address to be your outgoing address (see Section [5] for how to do this).

Option 2: Add additional email addresses that ProfessHers will recognize as you.

  1. Log on at http://www.systers.org/mailman/listinfo/professhers#subscribers. Enter the email adddress where you receive your ProfessHers mail in the text box at the very bottom of the page.
  2. Click on the “Unsubscribe or edit options” button to the right of the text box.
  3. On the next page, enter your password and click Login. If you have forgotten your password, click Remind to have a password reminder sent to you.
  4. On the next page, scroll down to the section called Your Subscription Options; the third item is “Other incoming email addresses”. Enter the new email addresses (beyond the current address you receive your ProfessHers mail) that ProfessHers should recognize as you. Be careful to make sure you have typed correctly – there is no test here to make sure you have a correct address.
  5. Scroll down to the very bottom of the page, and click on the “Submit My Changes ” button.

[7.0] What are ProfessHers conversations, and how can I use them to see messages that are of interest to me?

You start a conversation in ProfessHers by sending mail to professhers+new@systers.org. This tells the system that your message is the beginning of a new conversation. In the ProfessHers system, you can be set up to see all messages in a conversation until you unsubscribe (the default) or to only see the first message in each new conversation until you subscribe to that conversation.

If you are set up to see all messages, when you encounter a conversation that no longer interests you, follow the link at the bottom of the message to be sent to an unsubscribe page. (You may have to enter your password, to ensure that it is you who is unsubscribing). This will unsubscribe you to this conversation only. If additional messages in this conversation were sent before you unsubscribed, you will find them in your inbox, but you will stop receiving future messages from this conversation.

If you are set up to see only the first message of any conversation, when you see a posting that interests you, follow the link at the bottom of the message to subscribe to the conversation. You may miss a few messages if they arrive before you subscribe, but you will see all future messages from this conversation.

[8.0] How do I access the ProfessHers archives?

The archives covers postings since 2004, and are organized by month. They aren’t really searchable; they must be browsed. This makes them of limited value (but we are looking for volunteers to help implement a better archive, based on the Google engine; send mail to professhers-keeper@systers.org to volunteer). That said, they are useful for browsing, and for catching up on recent postings you missed.

  1. Log on at http://www.systers.org/mailman/listinfo/professhers#subscribers. Enter the email address you receive your ProfessHers mail in the text box at the very bottom of the page.
  2. Click on the “Unsubscribe or edit options” button to the right of the text box.
  3. On the next page, enter your password and click Login. If you have forgotten your password, click Remind to have a password reminder sent to you.
  4. On the next page, click on the link to ProfessHers Archives (the 4th link from the top).
  5. On the resulting page, you will see a table of months. The Thread view is the most useful, as it will show all messages (for that month) in a single conversation together (a conversation may cross month boundaries, so you will need to view both months to see all the messages.), but other views can be useful for special purposes.
  6. Click on the View you want, and on the next page, click on the subject line for any message you want to see.

[9.0] ProfessHers has been quiet lately. Is it me, or is the system down?

ProfessHers tends to be a low-volume list, so if you haven’t heard from it in a while, that could well be because traffic is low. However, sometimes the system goes down.

See if you can get to www.systers.org. If you cannot, the system is definitely down. Send mail to professhers-keeper@systers.org, because, most likely systers.org email addresses are also down (you will have to remember this address, since you won’t be able to see this FAQ if the web site is down.)

If you can get to the site, but email to systers.org does not work, there should be something posted on the homepage about the outage and when we expect to be back up. If there is nothing there, most likely we don’t know the system is down. Send mail to professhers-keeper@systers.org to let us know.

Check the most recent archives ( see Section [8] ). If there are messages that you haven’t seen, something is wrong with your subscription. Log in to ProfessHers and see if any of your settings seem wrong. Check especially your email address and Mail Delivery options (see sections [4] and [5] for fixes.) If you can’t find anything wrong, send mail to userhelp@systers.org and ask for assistance.

Send mail to userhelp@systers.org and ask if there are system problems. If it bounces, send mail to professhers-keeper@systers.org. We will research the problem.

wiki/systers/faq/professhers.txt · Last modified: 2016/10/31 15:02 by jproft